Calendar

IT team activity calendar

What we're building for the organization
- initiatives
How to read this: Click the info button next to a project to open its full description. Hover a coloured cell to see a quick summary. Dark-red bars are open initiatives; grey bars are delivered.
Section 04 · Prioritization

Prioritization

Rank open initiatives 1 (highest) to 10 (lowest) so business unit managers can align on where the team focuses next. Delivered projects are hidden by default. Only editors can change a ranking.
- initiatives
Prio Project Description For Wanted by ? Status Notes
Overview

Activity Calendar — admin overview

Manage project visibility, key users, descriptions and app access. The calendar is public.

Projects tracked
24
18 visible · 6 hidden
Active app grants
–
Managed under Users & access
AI drafts pending review
3
need editor sign-off
Last Jira sync
14 min ago
All good

Quick actions

What can you do here?

This console is the single place where BU managers and IT admins control the Activity Calendar. Below is what each section does.

Projects Edit any project's description, timeline, initiator, key users, and visibility on the calendar.
Users & access Admins manage access and settings. Editors update projects. Viewer is reserved for future permissions; the calendar remains public.
Jira integration Pick which Jira projects to poll. Anything with the Aktiviteet field filled in flows into the calendar automatically.
Entra ID Refresh the Entra ID directory cache and inspect the latest sync.
Section 01 · Projects

Projects

Every project on the Activity Calendar. Toggle visibility to hide something without deleting it. Click any row to edit details, timeline, initiator, and key users.

18 of 24 shown
Project Desc EN Desc ET Why EN Why ET Initiator Status Visible Actions
Administration · Access

Users & access

Admins manage access and settings. Editors update projects. Viewer is reserved for future permissions; the calendar remains public.

During migration, existing Entra role assignments remain effective. Revoking app access does not remove those assignments.

PersonRolesBusiness unitStatusLast changeActions
Section 03 · Integration

Jira

Pull project data from Jira into the calendar. Only issues where the «Aktiviteet» field is populated are picked up — this is the on/off switch project owners flip in Jira. AI drafts descriptions from summary + description; you can edit the drafts here or in the Projects section.

Status

Connected to thermory.atlassian.net as julia.lezeiko@thermory.com Last sync: 14 min ago
Auth token valid Expires 2027-07-23
Last run 247 issues scanned · 24 imported · 0 errors

Source

Which Jira projects to sync

Only projects listed here are polled. Within them, an issue only reaches the calendar when its «Aktiviteet» field is populated.

KP2 (2-TIER) × IT (1-TIER) × STRAT ×
Add the Jira project keys to scan. Nothing outside these projects is ever imported.
The on/off switch. When a project owner fills this field on a Jira task, the task is picked up into the calendar. Clearing the field hides it again.
Only tasks where Aktiviteet = JAH land on the calendar. Anyone in the IT team can set it in Jira — no admin approval needed.
Recommended: once you polish an AI draft here, Jira changes won't overwrite it.

Mapping

Jira field → calendar field

Which Jira field feeds which piece of a project. AI-drafted fields fill in first, then editors polish here.

Aktiviteet = "JAH"
→
Trigger: include in calendar
Summary
→
Project name (EN) — then AI POLISH
Summary (ET) — if translation field exists
→
Project name (ET) — else AI translates
Description
→
What it does / Why it matters AI DRAFT
Reporter
→
Initiator (single, from Entra ID)
Assignee + Watchers
→
Key users (multi, from Entra ID)
Fix version / Due date
→
Delivery
Status
→
Plan / WIP / Live tag
Category field — if set
→
Audience group — else AI SUGGEST
Flow: anyone on the IT team sets Aktiviteet = JAH on a Jira task → AI drafts name / description / audience → task appears on calendar with an AI DRAFT badge → editor polishes in Projects section → drafts get promoted to final and never overwritten by later Jira syncs.
Section 05 · System

AI drafts

When a Jira issue is imported for the first time, AI drafts the calendar-facing name, target audience, description and "why it matters". Editors review the draft and approve. This page shows pending drafts.

Pending review · 3

AI drafts waiting for editor approval

ProjectDrafted atStatusActions
Customer Intelligence App 2026-08-30 09:24 AI DRAFT · NEEDS REVIEW
Lead Harvester v2 2026-08-30 09:24 AI DRAFT · NEEDS REVIEW
Weinig upgrade 2026-08-29 17:02 AI DRAFT · NEEDS REVIEW

Prompt template

How AI writes drafts

Reasoned drafts follow this template. Editors can tune it here — the change applies to all future imports.

Section 06 · System

Settings

General configuration for the Activity Calendar — look, default language, retention, embed URL.

Display

Embed

SharePoint / intranet embed URL

Copy this URL into a SharePoint Embed web part to show the calendar on any Thermory intranet page.

Project · edit

Project name

Basic info

Optional. Type a new theme or pick one already in use.

Timeline

Click a month or quarter to toggle it on the calendar bar. Red = active, gray = off.

People

JL Julia Lezeiko ×
Only one initiator per project. Picked from Entra ID.
KA Kristjan Aas × HR Heidi Reeslev × SL Silvi Läll × MK Meelis Kroon ×
Type to search Entra ID. Users listed here get notifications about milestones and delivery changes.

Links

Visibility

Show on Activity Calendar
When off, viewers won't see this project. Editors still see it here in admin.